Privacy Policy
NY Smiles Dental
Effective Date: Aug 17 2025
1. Introduction
At NY Smiles Dental, we are committed to protecting the privacy and security of our patients' personal information. This Privacy Policy outlines the types of information we collect, how we use and protect it, and your rights concerning that information. This policy applies to our website, services, and all patient interactions.
2. Information We Collect
We may collect the following types of information:
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Personal Identification Information: Name, address, email address, phone number, date of birth, and social security number.
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Health Information: Medical history, dental records, treatment plans, and other protected health information (PHI) as defined by the Health Insurance Portability and Accountability Act (HIPAA).
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Financial Information: Payment information, insurance details, and billing history.
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Technical Information: IP address, browser type, operating system, and website usage data collected via cookies and other tracking technologies.
3. How We Use Your Information
We use your information for the following purposes:
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To Provide Dental Services: To schedule appointments, administer treatment, process payments, and coordinate with insurance providers.
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To Communicate with You: To send appointment reminders, billing statements, and important updates about your care.
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To Improve Our Services: To analyze patient data and feedback to enhance our practice and the patient experience.
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For Legal and Regulatory Compliance: To meet our obligations under federal and state laws, including HIPAA and the NY SHIELD Act.
4. How We Protect Your Information
We implement a variety of security measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:
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Physical Security: Secure storage of physical records.
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Electronic Security: Encrypted data storage, secure networks, and access controls to electronic systems.
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Staff Training: Regular training for our staff on privacy protocols and data security best practices.
In the event of a data breach, we will notify affected individuals and relevant authorities as required by law, specifically adhering to the breach notification requirements of the NY SHIELD Act.
5. Disclosure of Your Information
We do not sell, rent, or trade your personal information. We may disclose your information to third parties only as necessary to provide our services, including:
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Insurance Companies: For billing and payment processing.
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Specialty Dentists or Medical Professionals: For referrals and coordinated care.
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Third-Party Service Providers: Such as billing companies or IT support, who are contractually obligated to protect your information and adhere to strict privacy standards.
We may also disclose information when required by law, such as in response to a subpoena or court order.
6. Your Privacy Rights
Under applicable laws, you have the right to:
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Access and Correction: Request access to your personal information and ask for corrections if it is inaccurate.
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Request an Accounting of Disclosures: Ask for a list of who your information has been shared with.
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Request Restrictions: Ask us to limit the use and disclosure of your information.
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Request Confidential Communications: Ask that we communicate with you in a specific way or at a specific location.
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File a Complaint: If you believe your privacy rights have been violated, you can file a complaint with our office or the U.S. Department of Health and Human Services.
7. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at:
NY Smiles Dental
4607 5th Ave, NY, NY 11220
718-854-3191